Data Protection GDPR

National Data opt out choices 2022

You can choose whether your confidential patient’s information is used for research and planning. To find out more visit nhs.uk/your-nhs-matters.

You do not need to do anything if you are happy about your confidentiality patient information is used. You can change your choice at any time.

Type 1 opt-out: medical records held at your GP practice

You can tell your GP practice if you do not want your confidential patient information held in your GP medical record to be used for purposes other than your individual care. This is commonly called a type 1 opt-out. This opt-out request can only be recorded by your GP practice.

To opt out of type 1 please complete this form and pass to the surgery Download the Type 1 Opt-out form (PDF, 381KB)

Type 2 opt-out: information held by NHS Digital

Previously you could tell your GP practice if you do not want NHS Digital to share confidentiality patient information that they collect from across the health and care service for purposes other than your individual care. This was called a type 2 opt-out.

The type 2 opt-out was replaced by the national data opt-out. Type 2 opt-outs recorded on or before 11 October 2018 have been automatically converted to national data opt-outs.

Read more about the collection and conversion of type 2 opt-outs

Patients who can choose to set a national data opt-out

Anyone who has an NHS number and has registered for care or treatment with the NHS in England can set an opt out if they wish to, even if they don’t currently live in England

Patients who can set an opt-out choice for themselves

If a patient is aged 13 or over, they can set their own opt-out choice using the online service, the telephone service, the nhs App, or ‘print-and-post’ completing a form by hand and sending it in.

Patients who can set an opt-out choice on behalf of someone else

Someone can set an opt-out choice on behalf of a patient, by proxy, if:

• They are the parent or legal guardian of the patient, who is a child aged 12 or under
• They have a formal legal relationship with the patient, for example they have legal power of attorney or are a court-appointed deputy

To opt out of type 2 please use online access

www.nhs.uk/your-nhs-data-matters/manage-your-choice

You can also make or change a choice for yourself by phoning the NHS Digital Contact Centre.

The phone number is 0300 303 5678 – Monday to Friday, 9am to 5pm (excluding bank holidays).

A member of staff can:

• help you use the online service
• make or change a choice on your behalf
• print and post a form to you

Patients in prison or secure settings

There are special arrangements for patients in prison or other similar secure settings, known as detained and secure estates. A health and care professional can help register a patient’s opt-out choice. See Guidance for detained and secure estates.

Confirmation

During the process of setting their opt-out choice, the patient can choose their preferred communication method:

• Email
• SMS text
• Letter

Once the process has been completed, the patient will receive a confirmation that their national data opt-out choice has been set.

We are committed to complying to right of access requests under Data Protection Act 2018 and the Freedom of Information Act 2000.

However, the NHS is facing unprecedented challenges relating to the coronavirus (COVID-19) pandemic at the current time. Understandably, our resources have been diverted to support our front-line colleagues who are working tremendously hard to provide care for our patients, and to those in need of our services.

The Information Commissioners Office has recognised the current situation in the NHS ico.org.uk/about-the-ico/news-and-events/icos-blog-on-its-information-rights-work.

We strive to be transparent and to work with an open culture. But at this time, whilst care of our patients and the safety of our staff takes precedent, it is likely that responses to some requests for information or records will be delayed. We apologise for this position in advance, and will endeavour to provide you with as much information as we can, as soon as we are able.

It may therefore take up to the statutory deadline of 3 months in certain cases to respond to Subject Access Requests.

For Freedom of Information requests, the Practice will try and continue to process them as normal, but this will be dependent on the availability of staff.

If you have a complaint linked to how we are dealing with requests, please contact the Practice as noted on our Complaints Procedure page.

Confidentiality

We ask you for personal information so that you can receive appropriate care and treatment. This information is recorded on computer and we are registered under the Data Protection Act. The practice will ensure that patient confidentiality is maintained at all times by all members of the practice team. However, for the effective functioning of a multi-disciplinary team it is sometimes necessary that medical information about you is shared between members of the team.

For further information regarding how your data is used and stored by the practice, please see the links below.

• Privacy Statement (DOCX, 19KB)

• What is GDPR (DOCX, 121KB)

• What the GDPR will mean for patients (PDF, 408KB)

• General Data Protection Register – Patient Information (GDPR) (PDF, 130KB)

• How Newbury Group Practice uses your information to provide you with healthcare (DOCX, 32KB)

• How your information is used for medical research and to measure the quality of care (DOCX, 30KB)

• How your information is shared so that this practice can meet legal requirements (DOCX, 31KB)

• Your data and Your Rights (PDF, 271KB)

• Subject Access Request Application (PDF, 143KB) - This form is to be used if you want to request copies of your medical records, however if you speak to reception regarding online access this form will give you access anytime

• Telephone Recording (DOCX, 23KB)

• 'Your Data Matters to the NHS' information leaflet (PDF, 319KB)

• Sharing Information | North East London Health & Care Partnership (eastlondonhcp.nhs.uk)

• Download the Type 1 Opt-out form (PDF, 381KB)

• General Practice Data for Planning and Research: GP Practice Privacy Notice